Unit B10:     Contribute to Running an Event

Level: 1

Unit type: Sector (Business)

Guided learning hours: 40

Unit in brief

Learners will develop the skills required to organise and contribute to running a small enterprise event to raise money for a cause.

Unit introduction

Do you enjoy going to events organised by other people? Perhaps you like organising activities and events for you and your friends? Businesses run events to raise money for different causes, for example a cake sale or flea market to raise money for a charity.

In this unit, you will learn how to plan and contribute to the running of a small enterprise event  such as a local fundraising activity or a vintage clothes sale. You will work with others to organise and plan the event and then take a role on the day to ensure the event is enjoyable and successful. You will develop skills in planning and working well with other people. You will learn how to work within a timeframe and manage the event budget by not spending more money than you have been allocated for the event. You will also learn to multitask and communicate with others during the running of the event.

The transferable and sector skills you develop in this unit can enable you to progress to further learning. They will also support you in completing the core skills units in Group A of the qualification.

Learning aims

In this unit you will:

A  Contribute to the organisation of an event

B  Work as part of a team to run an event.

Unit summary

There are opportunities to develop functional skills in this unit:

Unit content

Knowledge and sector skills

Factors to consider when organising a small event to raise money

• Type and purpose of a small event could be to raise money such as a charity fundraiser or for a celebration. It could also be an event to attract interest, e.g. a breast cancer awareness event.
• Costs, e.g. budget available, price of resources and equipment.
• Target audience, e.g. teenagers, parents, staff.
• Venue, e.g. cost of the location, size, date and time of event.
• Cost of advertising the event.
• Cost of resources required, e.g. furniture, equipment, catering, special requirements – disability and dietary requirements.

Allocating roles and responsibilities for the event

• Ensuring everyone has a clearly defined and equal role in the team.
• Roles such as front of house, sales, administration, technical support, customer service.
• Responsibilities such as collecting money, directing customers, selling products, re-stocking.

Contributing to running a small event

• Setting up, e.g. venue, health and safety considerations, dealing with problems.
• Ensuring deadlines are met when setting up the event.
• Carrying out individual roles during the event.
• Tidying up after the event, e.g. clearing venue.

Working with others to organise and run an event

• Working with others to ensure smooth running of the event.
• Communicating effectively with team members.
• Helping out others when necessary.

Transferable skills

• Planning: allocating the budget and roles to members of the team as well as planning resources and running the event.
• Teamwork: working collaboratively with others to meet deadlines in planning and running the event.

Assessment criteria